R A N G E

TABLE OF CONTENTS

• Sponsorships
• EXPO Booths
• EXPO Floor Plan
• EXPO Schedule
• Print Adverting in Onsite Program
• Digital Advertising on AM Website
• Hotel Room Reservations
• Cancellation Policy
• Exhibition/Display Information

Sponsorships

NJASLA AM PROMOTIONAL PARTNER

Help us get the word out before, during and after the conference! Promotional Partners customized benefits may include dedicated company content on our award-winning social media and communication platforms; alignment with signature events within the AM; dedicated communication outreach.

Provide your support in promoting our event! We provide Promotional Partners one full registration to attend the conference, recognition on the AM Website home page and sponsor page, in the onsite program and daily on the big screen in General Sessions.

SETUP TIMES

SATURDAY AT 8 - 10 PM | SUNDAY AT 8 AM - 2 PM

(loading dock will be available starting on SUNDAY at 7 AM)

Join us at the NJASLA Annual Meeting Conference for TWO DAYS of pronounced visibility through our acclaimed EXPO! Space allocation and booth assignments are made based on the number of booths reserved and receipt of payment. All single booths are 6’ x10’ (unless otherwise noted), with 8’ backdrop, 3’ side rails, and one 7” x 44” sign with exhibitor’s name. Aisle space cannot be used for exhibit or demonstration purposes.

• Join the EXPO to reconnect with your network and meet new customers, employees, students, and strategic business opportunities!
• The EXPO hall will now be open Sunday starting at 3pm and will close Tuesday at 1pm – YOU
• MUST HAVE YOUR SPACE READY BY SUNDAY AT 3PM.
• Monday and Tuesday meal functions and breaks on the exhibit floor.
• Social events during which you can meet and mingle with attendees in a relaxed, professional atmosphere.
• Opportunities to meet your brand needs and goals.
• EXPO vendors receive post event attendee list!
• ONE MEMBER OF YOUR TEAM CAN ATTEND CEU SESSIONS FOR A DISCOUNTED RATE.

Register early for the best booth placement!

EXPO RATES

* Premium Booths include all end or corner booth locations
**Any Double, Triple or Quad Booth with an adjoining Premium Booth location will require an additional $200

If you have questions, contact Stephanie McFarland at smcfarland@njpsi.com or at (609) 393- 7500.

EXPO FLOOR PLAN

EXHIBITOR SCHEDULE

Tuesday, February 2

8:00am — 10:00am
Breakfast in the EXPO Hall

12:30pm — 2:00pm
Lunch & Visit the EXPO Vendors

***2:00pm
Exhibitor Booth Breakdown Begins

ADVERTISING

ADVERTISING SPECIFICATIONS & FEES – PRINT

Advertising opportunities in the onsite program are available for those who wish to have an expanded presence at the AM. Advertising fees are calculated based on frequency, position, and format(s) selected. Specifications for ad space are shown below. Questions? Please contact Kelly Biddle at kbiddle@njpsi.com or 609-393-7500.

Ad Specifications: Color advertising only. No bleeds. All ads must be sent in electronic format prepared at a minimum of 300 dpi. Acceptable files types: PDF (preferred for best results), JPEG, TIFF, & EPS formats are also acceptable. Please prepare your artwork to the dimensions listed; measurements represent the full live space allowed.

Ad copy must be sent to Kelly Biddle at kbiddle@njpsi.com by December 5, 2026. Questions regarding ad rates or specifications, please email or call Kelly at 609-393-7500.

Deadline: Order, payment, and ad/copy art due December 5, 2026 – no exceptions.

ADVERTISING SPECIFICATIONS & FEES—DIGITAL—$250

For those who wish to have an expanded presence on the AM website!

Questions? Please contact Kelly Biddle at kbiddle@njpsi.com or 609-393-7500.

HOTEL ROOM RESERVATIONS

Saturday 1/30 – Wednesday 2/3

Harrah’s Resort Atlantic City is pleased to offer a special rate of $65.00, per room, single or double occupancy, plus taxes, tourism fees and $15.00 per night, per room Resort Fee which includes complimentary in-room internet access for 2 devices per room, per night and $5 voucher towards self parking in the garage. A 48-hour advance notice is required to cancel without a penalty.

CANCELLATION POLICY

Requests for cancellation must be received in writing no later than December 5, 2026, and must be approved by the Committee for reasonable cause. A non-refundable administrative fee of 10 percent will be deducted from the refund amount. No refunds can be given after the stipulated date. Contact Stephanie McFarland at smcfarland@njpsi.com or at (609) 393-7500.

EXHIBITION/DISPLAY INFORMATION

Harrah’s staff will maintain the aisle and areas throughout exhibition hours. Additional equipment, at your expense, can be arranged through AEX/TexasXpo. Phone 609-272-1600. An AEX representative will be on hand during the scheduled setup hours. Exhibitors can reserve space by registering at www.njaslaconference.com. You will receive information on drayage costs, electrical service, and other services upon receipt of your completed registration and payment. Space is assigned on a first-come, first-served basis. Every effort shall be made to give exhibitors their chosen locations. Management reserves the right to assign exhibitors to the best alternate space, in the event their choices are unavailable, or for the betterment of the exhibition. Registration at multiple-booth discount rates is only
applicable to exhibitors of the same company registered under one (1) general business entity.

Exhibit Restrictions: No construction in the exhibit space shall exceed eight (8) feet in height and any construction more than four (4) feet in height must be kept within three (3) feet of the back line of the exhibit space. Management reserves the right to remove or eliminate any objectionable exhibits, persons, advertisements, souvenirs or any other feature or action which might harm or injure the high standards of the conference.

Security: After show hours the exhibit area will be locked: NJASLA will not be responsible for any items left in the exhibition area before, during or after the conclusion of the show. The exhibitor must have an attendant in charge of the exhibit each day during the hours the exhibit area is open.

Cancellation Policy: Requests for cancellation must be received in writing no later than December 5, 2026, and must be approved by the Committee for reasonable cause. A non-refundable administrative fee of 10 percent will be deducted from the refund amount. No refunds can be given after the stipulated date. Contact Stephanie McFarland at smcfarland@njpsi.com or at (609) 393-7500.

 Harrah’s Exhibition Services

Electrical: Arrangements shall be made directly through Harrah’s. Electrical order forms should be completed and returned to Harrah’s prior to the cut-off date. Prices vary depending on your needs. Orders made on-site (without prior arrangements with Harrah’s) are subject to late fees. Rates include only the bringing in of power lines to the booth and the primary connection of these lines to a piece of equipment that is already wired in the booth. Should wiring or connections beyond this primary connection be required, such wiring can be completed at a rate based on time and material. To avoid delay in installation, all equipment should be tagged and wired with full information as to the kind, current, voltage, phase, cycle, horsepower, etc., ready for connection.

Food Service: Harrah’s is the only licensed entity to provide food and beverages on our premises. All food and beverages must be supplied by the hotel. Any food and alcoholic beverages delivered or brought to the hotel will be refused without further notice. Food and beverages may be purchased directly from the Catering Department with advance notice.

Non-Flammable Materials: All materials used in the exhibit hall, ballroom or any other room of the hotel must be non-flammable to conform with the Fire Regulations of the State of New Jersey and City of Atlantic City. Electrical wiring and equipment installation must conform to the National Electrical Code and Electrical Code of Atlantic City. Nonconforming materials will be removed immediately at the exhibitor’s expense. Operation of engines, motors or any other equipment must have the consent of the Convention Services Manager at the hotel.

Special Notices: No nails or bracing wires used in the erection of displays may be attached to the building without the written consent of the Convention Services Manager at the hotel. All property destroyed or damaged by exhibitors must be replaced to its original condition by exhibitor or at the exhibitor’s expense.

Liability: The hotel and show management will not be responsible for any injury, loss, or damage to the exhibitor, the exhibitor’s employees, or property, or to any other person prior to, during, or subsequent to the period covered by the exhibit contract; provided said injury, loss or damage is not caused by the willful negligence or wrongful act of an employee of the hotel. Each exhibitor expressly releases the hotel and show management against any and all claims for such injury, loss or damage.

Insurance: Exhibitors are required to carry the appropriate insurance on their exhibits and equipment.

Counsel Fees Clause: In the event that NJASLA is required to commence any legal action in order to enforce any of the terms of this Agreement, in the event that NJASLA prevails or enters into a favorable settlement of such action, in addition to any award made by the Court, NJASLA shall be entitled to and the exhibitor shall pay to NJASLA its reasonable counsel fees, Court costs and other expenses incurred in pursuing such action.

Choice of Forums Clause: Any legal action by and between the parties to this Agreement shall be filed in the Superior Court of New Jersey, Mercer County, NJ.

Storage: Harrah’s will not accept packages (of ANY weight or size) addressed to any convention attendees/exhibitors. Package storage and fees are arranged strictly through AEX/TexasXpo. Please consult AEX/TexasXpo regarding their fees for services.

Material Handling/Arrival and Departure Procedures: AEX/TexasXpo is the official service contractor for this exposition. No freight or packages will be accepted at Harrah’s in advance of the show date. If you have questions on shipping or load in/load out OR would like to hire AEX/TexasXpo to assist, please contact AEX/TexasXpo at 609-272-1600.

Load In/Load Out:  AEX/TexasXpo is the official show decorator and in charge of the loading dock during our show. We strongly recommend that vendors use the services of AEX/TexasXpo for moving large and heavy materials onto the floor.  Please contact AEX/TexasXpo to work out a time to move your heavy equipment in and out of the facility through the loading dock.

• Vendors may use the drive-up ramp behind the Conference Center, at the Loading Dock. Please note that you may NOT leave vehicles parked in this area.
• Vendors may bring small packages from the Valet area to the Exhibit floor with the help of the Bellman.
  • Vendors may not, under any circumstances, use the main Conference Center entrance to load materials of any size in or out. Any vendor bringing in equipment or materials through the Conference Center entrance will be penalized and possibly ejected from the show.
  • EXHIBITS MAY NOT BE ERECTED WHILE THE EXHIBITION AREA IS OPENED TO REGISTRANTS.
  • EXHIBITS MAY NOT BE DISMANTLED UNTIL THE TRADE SHOW IS FORMALLY CONCLUDED.
  • All materials must be removed by the exhibitor at the conclusion of the show. The management reserves the right to remove any materials left at the conclusion of the show at the expense of the exhibitor.